What letters are needed for a Czech business visa?

An invitation from the inviting company or organisation and a cover letter from your employer. The embassy says both must confirm, as a minimum, your identity, the purpose of the journey, and the period and place of the intended stay.

My company is paying. Whose financial documents are submitted?

Both. The Czech checklist asks every applicant for their own original bank statement and ITR acknowledgements, and for the sponsor's as well where there is one.

What does a self-employed applicant provide?

The certificate of registration of the company, GST registration, the business bank account statement and proof of an income-tax return that is barcode verifiable.

How many photographs, and to what standard?

Two, recent and high definition, in colour on a white background, with the face covering at least 80% of the frame.

What is unusual about the cover letter?

It must list the names and passport numbers of accompanying persons, along with the purpose, duration, transport and accommodation details.

Czech Republic · Visa guide

Czech Republic Business Visa

A short-stay Schengen visa for business meetings, conferences and training in Czech Republic.

ProcessingUsually about 15 calendar days from submission
Visa categoryBusiness Visa
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A business visitor visa is refused when the purpose looks like work. Call us with the invitation and your company details. We tell you if the purpose reads right.

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Czech Republic Business Visa — overview

A Czech business or conference visa is a short-stay Schengen visa (Type C): up to 90 days in any 180-day period, decided by the Embassy of the Czech Republic in New Delhi.

The business-specific part is brief — an invitation from the Czech company and a cover letter from your employer, each confirming the same three facts. The detail is in the common list: two high-definition photographs, a cover letter carrying the passport numbers of everyone travelling, and, where someone else is paying, their bank statements and tax returns alongside your own.

Earliest slot we saw

Checked by hand · 26 September

Goa: 28 Sept
Mumbai: 28 Sept
New Delhi: 28 Sept
Pune: 28 Sept

Tourist / short-stay appointments only. A snapshot from the portal on the date above, not a live feed. Slots move hour to hour and we never hold or sell them. All Czech Republic centres & earliest dates

Three facts, confirmed twice

For a business journey the Czech embassy adds two documents to the common list — an invitation from the inviting company or organisation and a cover letter from the applicant's employer — and states what both must confirm, as a minimum:

your identity;
the purpose of the journey — meetings, conferences, training or business-related events;
the period and place of intended stay.

Because the wording is identical for both, the letters are read against each other. Use the same dates, the same city and the same description of the purpose in each. Then go past the minimum: say who pays, name the contact at the Czech company, and mention how the two firms are connected.

A conference is covered by the same checklist

The list is titled Business and Conference. For a conference, the organiser is the inviting organisation, and your employer's letter explains why you are attending.

The common list has the Czech fingerprints

Two photographs, high definition, face filling at least 80% of the frame.
A signed cover letter listing the names and passport numbers of everyone travelling with you.
Copies of the biodata page and the last page of the passport, and earlier Schengen stamps.
For the self-employed, an ITR that is barcode verifiable, with GST registration and the business bank statement.

The checklist asks for the sponsor's bank statement and income-tax acknowledgements as well as yours — every applicant has to submit original bank account statement of their own and of the sponsor. A company-funded trip therefore carries two sets of financial evidence: the firm's, showing it can pay, and yours, showing who you are.

Where a private person is sponsoring or accommodating you instead, the Czech rule is stricter: the original of an official invitation verified by the Alien Police Service.

Source: Embassy of the Czech Republic in New Delhi — Checklist for Schengen visa (business and conference), as held in our knowledge base. Requirements change; confirm against the current checklist before you submit.

11 items

Documents you need

Application form
Completely filled in and signed by the applicant.
Passport and copies
Issued within the last 10 years, valid more than three months after the scheduled return, at least two empty pages. Copies of the biodata page, the last page (Indian passports), and Schengen entry and exit stamps from previous passports.
Two photographs
Recent (under six months), high-definition, colour, white background, face covering at least 80% of the frame, to ICAO specifications.
Cover letter — with passport numbers
Signed by you: purpose, duration, the names and passport numbers of anyone accompanying you, and transport and accommodation details.
Invitation from the Czech company or organisation
Confirming, as a minimum, your identity, the purpose of the journey (meetings, conferences, training or business-related events), and the period and place of stay.
Cover letter from your employer
Confirming the same three points.
Proof of transport and lodging
Itinerary and means of transport; hotel or rental reservations for each Schengen state visited.
Travel medical insurance
All Schengen countries, at least EUR 30,000, dated to cover the whole trip including arrival and departure days.
Bank statements and tax returns
Your original personal bank statement for three months, stamped and signed by the bank, and ITR acknowledgements for two assessment years — plus the sponsor's, if the trip is sponsored.
Proof of occupation
Employed: three months' payslips, employment contract and leave approval. Company owner or self-employed: company registration, GST registration, business bank statement and a barcode-verifiable ITR.
If you are sponsored privately
The original of an official invitation verified by the Alien Police Service; and, if the person paying is not travelling, their notarised written consent.

5 steps

How the process works

Typical processing: Usually about 15 calendar days from submission — may extend up to 45 calendar days. Apply at least 2-3 weeks before travel.

Step 1
Free eligibility review
We assess your profile and build a document checklist matched to the embassy's requirements.
Step 2
Build the file & cover letter
Every document — finances, bookings, insurance and the cover letter — is prepared and verified.
Step 3
Book the VFS Global appointment
Applications in India are submitted through VFS Global — we schedule your slot.
Step 4
Submit & give biometrics
You attend the VFS centre to submit the file and provide fingerprints and a photograph.
Step 5
Decision & passport return
The embassy decides the application and your passport is returned through VFS.

Transparent

Costs & fees

Item

Amount

Schengen visa fee (adult)

EUR 45 for children aged 6 to 11; under 6 exempt. Payable in INR.

EUR 90

VFS Global service charge

Plus optional add-ons such as courier.

Confirmed at booking

Government and third-party fees change often — we confirm the exact current amounts for your case before you pay anything.

5 answers

Frequently asked questions

An invitation from the inviting company or organisation and a cover letter from your employer. The embassy says both must confirm, as a minimum, your identity, the purpose of the journey, and the period and place of the intended stay.
Both. The Czech checklist asks every applicant for their own original bank statement and ITR acknowledgements, and for the sponsor's as well where there is one.
The certificate of registration of the company, GST registration, the business bank account statement and proof of an income-tax return that is barcode verifiable.
Two, recent and high definition, in colour on a white background, with the face covering at least 80% of the frame.
It must list the names and passport numbers of accompanying persons, along with the purpose, duration, transport and accommodation details.

Why it matters

Going it alone vs filing with us

On your own

Guessing the document list — one missing or wrongly formatted paper triggers a refusal.
Generic cover letters copied from the internet that officers recognise and flag.
No read on peak rejection windows or what this visa post is strict about.
Government and VFS fees are non-refundable — money lost if you are refused.
A refusal stamp follows you and weakens every future visa application.

With Lifeset Overseas

An honest case assessment before you spend a rupee on government fees.
A file built to the embassy's exact checklist and in the exact order.
Weak finances, ties or purpose identified and fixed before submission.
Previously refused? We can rescue and rebuild the file.
Every case handled by one consultant, end to end.

Refused before?

A refusal isn't the end

A refusal is not a permanent bar — but it only improves if the actual reason is found and answered, and nobody can tell you a second application will succeed. If a Czech Republic visa has been refused, we: